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The purpose of this policy is to provide guidelines for the Botanic Gardens and Parks Authority when considering an idea or proposal from a proponent for a major new event, new infrastructure, new business, product placement and/or other related concepts.

This policy aims to ensure all decisions on any future businesses and events in the designated lands enhance the services, accessibility and sustainability of the Park(s).

Policy Statement: New Businesses and Events

Background

The Botanic Gardens and Parks Authority (BGPA) is responsible for the care, control and management of Kings Park and Botanic Garden and Bold Park, and any other designated lands including all internal roads. The BGPA operates under the Botanic Gardens and Parks Authority Act 1998.

The BGPA Board of Management (the Board) is responsible for determining all key strategic policies and decisions, and the Chief Executive Officer is responsible for the implementation of these policies and decisions and the operational management of the BGPA.

Purpose

The purpose of this policy is to provide guidelines for the BGPA when considering an idea or proposal from a proponent for a major new event, new infrastructure, new business, product placement and/or other related concepts and for a request for permission to close a road within Kings Park and Botanic Garden for the purpose of conducting an event or activation.

This policy will ensure all decisions on any future businesses and events in BGPA designated lands enhance the services, accessibility and sustainability of the Park(s). The Board delegates decision making regarding specific proposals for businesses and events to the BGPA CEO and requires these decisions to be made in the context of these Guidelines.

Statement

Bold Park and especially Kings Park and Botanic Garden are sometimes considered as the proposed location or venue for new businesses and/or events, due to visitation levels, location, exposure and reputation.

The BGPA seeks to manage and enhance the aesthetics and ambience of Bold Park and Kings Park and Botanic Garden and any new business and events ideas and concepts for development are usually approved only in extraordinary circumstances, based primarily on net public benefit, i.e. if it meets a demand from visitors and the wider community and/or enhances and maintains the integrity of the Park(s) and their historical, scientific and/or recreational values and does not unduly negatively impact on the access, aesthetics, functionality or operations of the Park(s). Events requiring road closures and businesses requiring temporary or permanent infrastructure are usually considered only in extraordinary circumstances.

Proposals will be considered primarily based on the net public benefit, i.e. if it meets a demand from visitors and the wider community and/or enhances and maintains the integrity of the Park(s) and their historical, scientific and/or recreational values.

Process

Proposals for new ideas, concepts, events or road closures may be considered where there is a clearly demonstrated community demand and net benefit to the community, and to the BGPA. The BGPA has absolute discretion to approve or reject any application for a new business or event proposal at any stage of the assessment process.

Proposals will be considered in the following way:

Stage 1

The BGPA CEO or delegated officer will assess the proposal in accordance with the Guidelines (below) to determine whether or not the proposal should go to Stage 2 assessment.

As part of Stage 1, alternative locations outside of Bold Park or Kings Park and Botanic Garden should be considered by the proponent to articulate why they believe the park(s) is the best available location.

The BGPA will assess proposals in terms of net public benefit by considering a range of issues including suitability, demand and impact and the likely effect of the proposal on maintaining or enhancing the integrity, historical, scientific and/or recreational values aesthetics, accessibility, sustainability, ambience of the Park(s). Consideration will also be given to the likelihood of the proposal not unduly negatively impacting on visitor access, aesthetics, functionality or Park operations.

The proponent will be advised of the outcome of this Stage 1 assessment. If deemed appropriate after the BGPA assessment, the proposal may progress to Stage 2 assessment.

Stage 2

If the proposal is assessed as warranting further investigation, further information may be sought from the proponent. This may include a detailed business case or other information as requested.

The proposal will not be approved if the BGPA concludes, at its absolute discretion, that the proposal will not maintain or enhance the integrity, historical, scientific and/or recreational values aesthetics, accessibility, sustainability, ambience of Bold Park or Kings Park and Botanic Garden or provide a net public benefit or if it unduly negatively impacts on visitor access, aesthetics, functionality or Park operations

The proponent will be advised of the outcome of this Stage 2 assessment. If all matters of concern have been satisfied in Stage 1 and Stage 2, the proponent will be advised of BGPA’s decision to accept the proposal, or provided with an interim ‘in principle’ support for the proposal.

Stage 3

Should ‘in principle’ support be provided by the BGPA, the proponent may then be required, as part of the final stage of the assessment process, to submit more detailed supporting information and/or agree to specific terms and conditions.

Review

The Board will review this Policy no later than five years from October 2016. Review date: July 2021.

Richard Simpson
Chairman
Botanic Gardens and Parks Authority Board of Management


Guidelines

New businesses and events proposals for Bold Park and/or Kings Park and Botanic Garden are approved in extraordinary circumstances, based on an assessment of net public benefit, e.g. if it meets a demonstrated demand from visitors and/or the wider community and/or enhances and maintains the integrity of the Park(s) and their historical, scientific and/or recreational values.

The BGPA Guidelines for Assessment are as follows:

  • Consistency with the functions and powers of the BGPA Act 1998 and the BGPA Regulations 1999.
  • Meets any other legislative and regulatory requirements external to the BGPA.
  • Contribution and alignment with the vision, mission, guiding principles and strategic policies of the BGPA including the environmental, social and / or economic sustainability of the event or business.
  • Assessment of a new event as part of a major State event.
  • Alternative possible locations.
  • Link between the proposal and the relevant current BGPA strategic plan, management plan and/or masterplan.
  • Impact on existing BGPA lease or license obligations.
  • Impact on the Park’s assets, operations, resources, visitors and/or reputation.
  • Impact on the Park’s integrity and its historical, scientific and/or recreational values.
  • Suitability of proposed area and/or infrastructure (including longevity, quality, fit with surroundings, links to other facilities, maintenance etc).
  • Relevant requirements for tendering processes or expressions of interest.
  • Net public benefit in areas such as aesthetics, accessibility, sustainability, ambience, Aboriginal and other cultural areas, intellectual property and community perceptions.