Terms and Conditions
Kings Park and Botanic Garden is an A class reserve managed under the Botanic Gardens and Parks Authority Act and Regulations. The environment must be maintained for all visitors to enjoy before, during and after your event. Kings Park can be exceptionally busy and adhering to our conditions ensures that all visitors, whether attending your event or not, can enjoy their visit to the park.
- All visitors must obey any lawful directions of the Chief Executive Officer or his delegate and abide by the Botanic Gardens and Parks Regulations 1999.
- Organisers are required to ensure that attendees and contractors abide by these Terms and Conditions and any other signage or direction of the Authority. Any breach may result in infringements issued to individuals and/or the function organiser.
- Organisers will be required to pay for any damages arising from a function.
- The Authority is to be indemnified against any claim or action arising from a function.
- The Authority reserves the right to cancel a booking at any time. Payments will be refunded in full.
Our Terms and Conditions
The following terms and conditions apply to all group bookings in Kings Park and Botanic Garden. They must be agreed to before submitting your booking application and distributed to all guests and hired services. Contact the Bookings Officer for further information or clarification.
Venue and Availability
- Bookings are taken for venue hire only. Chairs, tables or other items are not provided or available for hire from the Authority.
- Bookings can only be made for functions between 9.00 am and 6.00 pm. There are no bookings after 6.00 pm.
- Bookings are made in two hour blocks for a maximum of four hours.
- Bookings are taken up to one year in advance.
- Venue restrictions may apply to accommodate major events, special occasions or scheduled works. The Bookings Officer will advise of any restrictions that apply at the time of booking. These include:
- Venues within Fraser Avenue and the Botanic Garden are unavailable in September due to the annual Kings Park Festival and from 1 November to 30 April each year during the summer events season.
- Fraser Avenue venues are restricted on the 24 and 25 April for the ANZAC Day Dawn Service.
- Bookings are not taken for Christmas Day, New Year’s Eve, New Year’s Day, Australia Day or Mother’s Day.
- The Lotterywest Federation Walkway and the State War Memorial precinct cannot be booked.
- Bookings are entered into a bookings system and a sign is placed at the venue to reserve the space. Exclusive use cannot be granted for any grassed areas and no areas can be cordoned off.
- A site meeting may be necessary for large functions, professionally catered functions, sporting events, or for functions requiring additional infrastructure. The Bookings Officer will advise if a site meeting is required which will incur an additional fee (please refer to the Fees and Charges section of your application form).
- Special consideration and planning is required for medium-sized events (functions or events for groups larger than 250 attendees).
Vehicles and Parking
Refer to Transport Options for further information. Please note that venue access by large vehicles requires site meeting approval. The removal of park structures and ground marking is prohibited at all times.
Furniture and Equipment
- All furniture must be free standing. No items are to be staked into the ground or attached to structures, trees or signs.
- Tables and chairs are permitted however they must be delivered to the venue by hand or by small hand trolley. Cars or delivery vehicles are not permitted to drive onto grassed areas or stop in No Stopping Zones.
- Shade cloths, tents, gazebos and market umbrellas are not permitted regardless of weather conditions.
- Free-standing marquees are restricted to specific areas. Marquees are not available for hire from the Authority. Venue hire fees apply and a site meeting is required for final approval. Refer to the Fees and Charges section of your application pack.
Power and Electrical/Gas Equipment
- A 15 amp power outlet is available at some sites; please check the output of your electrical equipment beforehand.
- All electrical equipment must be in good working order, tagged and comply with relevant Australian Standards.
- Generators are not permitted without written permission.
- RCDs must protect all electrical outlets and equipment.
Decorations and signage
- Wedding bouquets and freestanding flower arrangements are permitted.
- At the time of booking, permission must be sought to erect a freestanding sign of no larger than A3 to be placed within your booked area. Signage is only to be used to identify your booked area. No signage is to be erected outside your booked area. No signage is to be attached to structures or trees.
- Decorations must not be hung from, or attached to, any structures, trees or signs.
- The following popular decorative features are not permitted:
- Live topiary trees, live plant matter, and soil.
- Candles, lanterns and other open flames.
- Releasing of helium balloons, butterflies or doves.
- Throwing of confetti, rose petals and rice.
Music, Games and Activities
- Musical instruments, battery powered amplifiers and digital music players may be operated provided they do not offend other visitors with excessive noise.
- Giant games, ball games, laser games and other sporting activities are restricted to designated areas and require prior approval.
- Bouncy castles, bucking bulls, animal farms, trackless trains and bubble machines are not permitted.
Rubbish, Ice and Hot Water Disposal
- Please leave our beautiful parkland the way you found it. All rubbish from your event must be removed or placed inside rubbish bins. Leaving the rubbish next to a rubbish bin is classed as littering and will incur a fine. If the bins are full, please take your rubbish with you.
- Ice from eskies must be emptied onto mulched areas. Ice is not to be emptied onto the lawn as it causes damage to the grass. The same conditions apply to hot water disposal.
- Event organisers must obtain a written permit from the Authority if alcohol is to be consumed. This is required regardless of whether it is supplied by the organiser or if guests bring their own.
- Large, catered and/or corporate functions may require additional licenses from the Department of Racing, Gaming and Liquor. It is the organiser’s responsibility to obtain the relevant licence/s prior to the event.
- The alcohol permit is only valid for the approved event and maximum number of guests.
- All service and supply of alcohol must comply with Western Australian laws, including the Liquor Licensing Act 1988, the Health Act 1911, the Botanic Gardens and Park Authority Act 1988 and BGPA regulations.
- Alcohol consumption must remain within the venue area. It must not be consumed in children’s playgrounds, on roads or thoroughfares.
- Alcohol consumption is restricted to no more than 2 standard drinks per adult in the first hour followed by 1 standard drink per hour thereafter.
- Alcohol service and consumption must not impact other park users or the venue.
- No alcohol-related games or contests allowed.
- Food and low-alcohol drink alternatives must be provided.
- A copy of the organiser’s Public Liability and Worker’s Compensation insurance cover is required for corporate functions only.
- Security guards, first aid, and additional toilet and rubbish facilities may be required for events greater than 100 persons.
- The Authority promotes a glass and smoke free venue.
- All functions held in the Fraser Avenue or Botanic Garden precincts are required to obtain a quote from Fraser’s Restaurant. You are not obliged to employ Fraser’s Restaurant if you have received a more suitable quote from another caterer.
- The caterer is responsible for all catering staff and their understanding of the Authority's Terms and Conditions.
- The cost of damage to trees, garden beds, turf, infrastructure or services caused by catering staff and vehicles will be charged to the caterer. It is the event organiser’s responsibility to inform all hired services of the Terms and Conditions.
- A copy of the caterer’s current public liability insurance is to be submitted with the booking application form.
- Caterers are required to adhere to Occupational Health and Safety Guidelines.
- Caterers must stay within the approved function area. It is to be kept clean, tidy and safe at all times.
Barbecues and pizza ovens
- Barbecues are free and available to all park users and cannot be reserved. The booking of a venue does not include exclusive use of a barbecue. Electric barbecues are available in Synergy Parkland, Lotterywest Family Area, Saw Avenue Picnic Area and the Pines Picnic Area on Fraser Avenue.
- The use of portable barbecues, pizza ovens, spit roasts and bain-maries will only be considered when operated by a professional catering company in selected areas for functions of 80 people or more. The caterer is solely responsible for the supervision, spillage and transfer of these items.
- Picnics and self-catered options are welcome.
- Please do not feed the wildlife.
- Last Updated: 15 April 2015