Expression of Interest (EOI) – Temporary Food Vendor Opportunity

Location: Kings Park Botanic Garden  
Event: Moortabiny  
Date: Friday, 2 October 2026 – Sunday, 4 October 2026, inclusive. 
Main Event: 7:45pm – 8:20pm  
Trading Time: 6:00pm/6:30pm – 8:30pm/9:00pm 
Issued by: Botanic Gardens and Parks Authority (BGPA) 
EOI Closing Date: Friday, 21 August 2026 
Ticket Information: View here

Overview 

This opportunity is ideal for vendors experienced in family friendly menus, offering high-quality food and beverage options that can cater to a culturally diverse family demographic.  

This is a ticketed event, with expected capacity for 2,000 each night. Successful vendors must be available across all 3 days with no flexibility for vehicle movement during the event period. 

Catering Sought 

We are seeking vendors who can offer: 

• Child friendly food options, e.g. chicken nuggets and chips, smaller portions or menu items, sweet/savoury crepes, or ‘meal deals’ curated for kids.  
• Quick to prepare, and easy to eat dinner friendly items, e.g. protein/vegetarian skewers, burgers, loaded fries, ready-made items for a quick grab and go style.  
• Sustainable packaging: minimal waste, recyclable containers, minimal cutlery 
• Products that are visually appealing, aromatic, and flavourful. 
• High quality offerings at affordable prices. 
• Dietary friendly options or alternatives including but not limited to vegetarians, vegans, gluten and/or dairy intolerances.  
• Vendors able to provide both sweet and savoury option would be looked upon more favourably.  

Site Details 

• Location: Pioneer Women’s Memorial, Lovekin Drive. 
• Seating: Patrons encouraged to bring BYO picnic set up. 
• Operation: Vendors must remain in position during operating hours unless otherwise approved by BGPA. 
• Event readiness: Vendors must be ready to operate for the designated event date and time. 
• Power: Some power available. Please state how much you require.  

Vendor Requirements 

All vendors must comply with the following: 

• Current Food Act Registration Certificate 
• Temporary & Mobile Food Premises Permit 
• Public Liability Insurance (minimum $20M) 
• City of Perth Registration, or current Registration from their local Shire 
• Grease traps and sludge must be emptied off-site 
• Must be fully self-sufficient and operate independently without requiring external power or tapped water connections for the entire duration of the event 
• All equipment (including signage) must fit within the allocated space 
• Completion of online and on-site induction 
• Lodge a Temporary Food Vendor Permit application 
• Must be able to manage, maintain and remove waste from the site
• The vendor's space and facility must remain clean/neat and tidy for the duration of the event
• When not in use the vendor's space must be packed up neatly and secured.

Prohibited Activities: 

• Sub-letting stall space 
• Use of amplifiers or loudspeakers 
• Distribution of individually wrapped condiments 
• Excessive promotional material 
• Distribution of plastic bags, plastic straws or balloons 

Safety Compliance 

• Electrical equipment must be test & tagged: 
• Vendor-owned: within 6 months of bump-in 
• Hired: within 3 months of bump-in 
• Strictly no gas is allowed within the Botanic Garden. 

Selection Criteria 

EOIs will be evaluated based on: 

• Suitability and pricing of products and services 
• Proven ability to serve large crowds efficiently 
• Ability to operate independently within the designated space 
• Previous success operating in the City of Perth or other Local Government 

Site Fees & Payments 

• The Licence Fee of 10% of gross turnover (gross revenue) is payable to BGPA post event. 

Submission Instructions 

Please submit your EOI to festival@bgpa.wa.gov.au with the below documents and information. Failure to provide all the below will hinder your application process.  

• Business name and contact details 
• Current Food Act Registration Certificate 
• Temporary & Mobile Food Premises Permit 
• Public Liability Insurance (minimum $20M) 
• City of Perth Registration, or current Registration from their local Shire 
• Proposed menu and pricing 
• Photos of your setup and offerings 
• List of previous markets, and events you have been a part of  
• Social Media pages