Kings Park and Botanic Garden is an A-Class Reserve managed under the Botanic Gardens and Parks Authority (BGPA) Act and Regulations. Kings Park is Western Australia’s most visited destination and can be exceptionally busy. Following these Terms and Conditions ensures that all visitors, whether holding an event or not, can enjoy their visit to the park.

BGPA Regulations

  • All visitors must abide by the Botanic Gardens and Parks Regulations 1999 (the Regulations) and obey any other signage or direction by BGPA.
  • Event / function organisers are required to ensure that attendees and contractors abide by these Terms and Conditions.
  • Any breach of the Regulations and/or these Terms and Conditions may result in infringements issued to individuals, contractors and/or the event / function organiser.
  • Organisers will be required to pay for any damages arising from an event / function.
  • BGPA is to be indemnified against any claim or action arising from an event / function.
  • BGPA reserves the right to cancel a booking at any time, such as in extreme weather conditions. In this case, venue hire fees will be refunded in full.

Visiting Kings Park

The following terms and conditions apply to all visitors in Kings Park and Botanic Garden.

Vehicles, Parking and Access

  • Parking in Kings Park and Botanic Garden is free, providing visitors remain in the park at all times.
  • BGPA is unable to reserve any parking bays. Vehicles are not permitted to drive or park on paths, over curbs, on lawn or stop / park in No Parking or No Stopping zones. This includes wedding cars and catering vans.
  • All vehicles must observe the speed limits that apply throughout Kings Park and Botanic Garden.
  • Learner drivers are not permitted in the park; this is noted on the Learner’s Permit.
  • Venue access by large vehicles requires site meeting approval. The removal of bollards or other structures and ground marking is prohibited at all times.
  • Refer to Transport options for further information on terms and conditions relating to specific types of vehicles and parking.

Cycling

  • Cycling is permitted on all main roads (40 kph speed limit or other speed limit as signed) and along designated shared use pedestrian / cycle paths (10 kph speed limit) in Kings Park and Botanic Garden.
  • Bike racks are located in multiple locations around Kings Park and Botanic Garden.
  • Cycling is not permitted on pedestrian only paths, in the Fraser Avenue precinct or in the Western Australian Botanic Garden.
  • Cycling is not permitted on lawns, garden beds or in bushland.
  • Refer to Transport options for further information on terms and conditions relating to cycling.

Hire Venues

If you are booking an event / function, these Terms and Conditions must be agreed to as part of the booking application and communicated to all guests and hired services.

Groups of under 25 attendees are not required to inform the park of their visit unless they require an activity permit such as an alcohol licence or wish to hire a venue for their group’s own use.

Groups of 25 – 49 attendees who do not wish to hire a venue for their group’s own use are required to make a Visit to the Park booking, which is free of charge. Contact the Bookings Officer for further information or clarification.

All groups of over 50 attendees or groups of any size who wish to book a venue for their group’s own use are required to make a booking and pay the associated fees.

Venues and Availability
  • There are many areas of the park which can be used for a function or event. To secure a venue, a booking must be made and fees will apply.
  • The Hire Venues section details appropriate function types and the capacity of each venue, as well as venue calendar availability.
  • Once you have selected your venue or venues and you wish to make a booking, refer to Make a booking section.
  • Bookings are entered into a bookings system and a sign is placed at the venue to reserve the space. Exclusive use cannot be granted for any grassed areas and no areas can be cordoned off.
  • A site meeting may be necessary for large events / functions, professionally catered events / functions, sporting events, or for functions requiring additional infrastructure. The Bookings Officer will advise if a site meeting is required which will incur an additional fee (please refer to the Fees and Charges section of your application form).
  • Special consideration and planning is required for medium-sized events (functions or events for groups larger than 250 attendees).
  • Venue hire is only available between 9.00 am and 6.00 pm. Fitness training and sporting event booking times are negotiable.
  • Bookings may only be taken up to one year in advance.
  • Venue restrictions may apply to accommodate major events, special occasions or scheduled works. The Bookings Officer will advise of any restrictions that apply at the time of booking. These include:
    • Restrictions on select venues within the Western Australian Botanic Garden and Fraser Avenue Precinct between 1 - 30 September each year during the Kings Park Festival.
    • Restrictions on venue availability from late October to end of April each year during the summer events season.
    • Fraser Avenue Precinct venues are restricted from the 21 to 25 April for ANZAC Day services.
    • Bookings are not taken for Christmas Day, New Year’s Eve, New Year’s Day, Australia Day or Mother’s Day.
    • The Lotterywest Federation Walkway and the State War Memorial precinct cannot be booked.
  • If a venue becomes unavailable due to unforeseen circumstances, BGPA will negotiate with the organiser for an alternative available venue.
Fees
  • Venue hire fees vary depending on the venue, the duration of the hire, the type of event / function and the number of participants or guests. Fees and Charges are outlined on the booking application forms for the event type.
  • All bookings incur a minimum non-refundable fee.
  • All fees must be paid on application.
  • Refunds can only be provided if a booking is cancelled by the organiser more than 10 days prior to the event / function. Fees will not be refunded after the booked date or as a result of inclement weather. Please allow 10 working days for any refund to be processed.
  • If BGPA is required to cancel a booking, a full refund will be provided or other arrangements will be negotiated.
Furniture, Infrastructure and Equipment

Bookings are taken for venue hire only. Chairs, tables or other items are not provided or available for hire.

  • Any equipment, other than tables and chairs, must have prior written approval from BGPA, be freestanding and placed in the booked area only, without being attached to or causing damage to any building, shelter, pavilion, sign, gardens, trees or lawn.
  • Tables and chairs are permitted, however they must be delivered to the venue by hand or by small hand trolley. Cars or delivery vehicles are not permitted to drive onto grassed areas or stop in No Stopping Zones. Pallet tables must be heat-treated, painted or varnished; pallets of raw wood are not permitted.
  • Shade cloths, tents, gazebos, tepees and market umbrellas are not permitted regardless of weather conditions.
  • Free-standing marquees are restricted to specific areas. Venue hire fees apply and a site meeting is required for final approval. Marquees are not available for hire from BGPA.
  • Obstruction of pathways is not permitted, including equipment which may cross over a path.
  • The use of fitness equipment is subject to prior written approval from BGPA. Gym apparatus such as bench presses, rowing machines, steppers, weight bars, large tyres, ropes and other heavy elements are not permitted.
  • The use of memorials, trees and other park infrastructure (e.g. benches and picnic tables) for fitness training is inappropriate and prohibited.
Power and Electrical Equipment
  • A 15 amp power outlet is available at some bookable sites; this may be used free of charge if you have requested power as part of a booking. Please check the output of your electrical equipment beforehand.
  • All electrical equipment must be in good working order, tagged and comply with relevant Australian Standards.
  • Generators and/or gas equipment are not permitted without written permission.
Signage and Decorations
  • Each booked area will be identified by a BGPA A4 sign. At the time of booking, permission may be sought to erect an additional freestanding sign of no larger than A3 to be placed within your booked area and only to be used to identify your booked area.
  • No signage is to be erected outside your booked area, such as for directional or promotional purposes.
  • Marking the ground or turf with any substance is prohibited.
  • Signage, decorations or other items cannot be staked into the ground, nailed, hung or attached to any memorial, monument, pavilion, rotunda, shelter, railing, bench, sign or tree.
  • Wedding bouquets and freestanding, cut flower arrangements are permitted.
  • The following popular decorative features are not permitted:
    • Live topiary trees, live plant matter (apart from cut flowers), and soil or sand.
    • Candles, lanterns and other open flames.
    • Releasing of helium balloons, butterflies or doves.
    • Confetti, flower / rose petals (real or artificial), seeds and rice.

Music, Games and Activities

  • Please do not disturb other visitors to the park. Loud noise including whistles or amplified music is strictly prohibited.
  • Non-powered musical instruments, battery powered amplifiers and Personal Address (PA) systems and digital music players may be operated quietly with prior written approval from BGPA. A 30 minute time limit applies to PA or amplifier usage.
  • Giant games, ball games, laser games and other sporting activities are restricted to designated areas and require prior approval.
  • Bouncy castles, bucking bulls, animal farms, trackless trains and bubble machines are not permitted.
  • Face-painting requires prior written approval; drop sheets must be used to protect the ground and any waste water containing paint must be disposed of at toilet blocks.

Funerals and Ashes

  • It is not permitted to hold a funeral or bring a hearse into Kings Park. Memorial services are permitted, provided they are booked through the Bookings Officer. Refer to venue hire and booking information above.
  • The scattering or burial of ashes is not permitted under any circumstances.

Catering and Alcohol

Picnics and self-catered options are welcome.

If you intend to engage external caterers for a function and/or supply alcohol, please contact the Bookings Officer for further information or clarification.

Please do not feed the wildlife.

Alcohol
  • A written permit should be obtained from BGPA if alcohol is to be consumed. For an event / function, this is required regardless of whether it is supplied by the organiser or if guests bring their own.
  • Large, catered and/or corporate functions may require additional licences from the Department of Racing, Gaming and Liquor. It is the organiser’s responsibility to obtain the relevant licence/s prior to the event / function.
  • The alcohol permit is only valid for the approved event and maximum number of guests.
  • All service and supply of alcohol must comply with Western Australian laws, including the Liquor Licensing Act 1988, the Health Act 1911, the Botanic Gardens and Park Authority Act 1988 and BGPA regulations.
  • Alcohol consumption must remain within the venue area. It must not be consumed in children’s playgrounds, on roads or thoroughfares.
  • Alcohol consumption is restricted to no more than 2 standard drinks per adult in the first hour followed by 1 standard drink per hour thereafter.
  • Alcohol service and consumption must not impact other park users or the venue.
  • No alcohol-related games or contests are allowed.
  • Food, soft drink and low-alcohol drink alternatives must be provided.
  • A copy of the organiser’s Public Liability and Worker’s Compensation insurance cover is required for corporate functions.
  • Security guards, first aid, and additional toilet and rubbish facilities may be required for events greater than 100 persons.
  • BGPA promotes a glass and smoke free venue.
Caterers
  • All catered functions held in the Fraser Avenue or Botanic Garden precincts are required to obtain a quotation for catering from Fraser’s Restaurant. You are not obliged to employ Fraser’s Restaurant if you have received a more suitable quotation from another caterer.
  • It is the event organiser’s responsibility to inform all hired services of the Terms and Conditions. The caterer is responsible for all catering staff and ensuring that the staff understand BGPA's Terms and Conditions.
  • A copy of the caterer’s current public liability insurance is to be submitted with the booking application form.
  • Caterers are required to adhere to Occupational Health and Safety Guidelines.
  • Caterers must stay within the approved function area. It is to be kept clean, tidy and safe at all times.
  • The cost of repairing damage to trees, garden beds, turf, infrastructure or services caused by catering staff and vehicles will be charged to the organiser.
Barbecues and Pizza Ovens
  • Free electric barbecues are available in May Drive Parkland, Lotterywest Family Area, Saw Avenue Picnic Area and the Pines Picnic Area on Fraser Avenue. Barbecues are available to all park users and cannot be reserved. The booking of a venue does not include exclusive use of a barbecue.
  • The use of portable barbecues, pizza ovens, spit roasts and bain-maries will only be considered when operated by a professional catering company and in selected areas for events / functions of 80 people or more.
  • The caterer is solely responsible for the supervision and transfer of these items, and any spillage that may occur.
  • Portable barbecues, pizza ovens and other cooking equipment are not permitted for events / functions of 80 people or more in the event of a Total Fire Ban or on days of Very High Fire Danger or above.
Rubbish, Ice and Hot Water Disposal
  • Please leave our beautiful parkland the way you found it. All rubbish must be removed or placed inside rubbish bins. Leaving the rubbish next to a rubbish bin is classed as littering and will incur a fine. If the bins are full, please take your rubbish with you.
  • Ice from eskies must be emptied onto mulched areas. Ice is not to be emptied onto the lawn as it causes damage to the grass. The same conditions apply to hot water disposal.

Photography

  • A person must not, without permission, take still or motion pictures by photographic or electronic means for the purpose of public display, broadcast or transmission; or use in the promotion or sale of goods or services.
  • Filming or photography in the State War Memorial precinct also requires written permission from the Returned and Services League of Western Australia (RSLWA).
  • Wedding filming or photography is not permitted on the Lotterywest Federation Walkway at any time.
  • Please refer to the Film and Photography section for permit application forms and further details.

Drone Use

  • The ‘hobby’ use of drones or UAV (Unmanned Aerial Vehicles) can be a nuisance and a safety risk to other visitors. As a result, recreational drone use is not supported in Kings Park or Bold Park.
  • Certified commercial operators who wish to use drones must seek formal permission from BGPA through the Commercial Filming and Photography application form.
  • General regulations for the recreational use of drones include that your drone must be within your line-of-sight at all times, remain at least 30 metres away from other people and not fly over anyone, respect personal privacy, not fly higher than 120 metres above the ground and not create any hazard to another aircraft, person or property. Further information is available on the Civil Aviation Safety Authority's (CASA) droneflyer website.

Kings Park Bushland

  • For conservation reasons and due to the sensitive nature of bushland, visitors must remain on designated pathways at all times. Please do not bring into or remove from Kings Park any soil matter or flowers / plants.
  • Tracks or pathways under restoration are strictly out of bounds – no barriers, bollards or fencing should be removed.
  • Planned events on bushland tracks are limited to walking or running activities, with the route developed in conjunction with and approved by BGPA.
  • Areas where work is in progress should be avoided and participants must keep to the approved route.
  • The number of sporting events on bushland tracks is limited to ten per year.
  • Events of greater than 100 people may require staggered starting times to prevent overcrowding on pathways and deterioration of surrounding vegetation. This may also require modification of the race start point and direction of flow to spread the field.
  • A limit of 250 participants per event may be approved by the BGPA for events using tracks and paths in the bushland precinct.
  • Prior to an event, organisers must conduct a briefing with participants to outline the conservation significance of Kings Park and Botanic Garden. Please advise participants to keep to the middle of tracks and allow a maximum of two persons abreast for safety reasons and to avoid damage to gardens and bushland. Entry into the bushland (off tracks and paths) is not permitted.
  • Organisers must ensure that all warning signs and instructions from BGPA are adhered to.
  • All users of bushland tracks must be courteous to other park users, such as giving way to oncoming traffic.
  • Route markers are to be self-supporting and removed at the end of the race. No markers are to be attached to plants, trees, signs or bollards. The use of flour, powders or dyes as markers are not permitted.
  • The positioning of marshals may be required to prevent cutting of corners within the bushland. This requirement is to be determined in consultation with a BGPA representative in development of the route.
  • All infrastructure, including drink stations, is to be approved by BGPA and located in designated parkland areas.
  • Closure of the bushland occurs during days of Extreme or Catastrophic Fire Danger Rating, during declared Total Fire Ban or if there is an active bushfire in Kings Park. It is recommended that events are not conducted on days when severe weather warnings are active for the Perth area.

Supervision

  • Organisers of events / functions are required to ensure that attendees and contractors abide by these Terms and Conditions and any other signage or direction by BGPA staff.
  • Children must be appropriately supervised at all times.
  • Any children under 12 years of age taking part in an organised event within Kings Park, e.g. sporting events, are not permitted in Kings Park Bushland areas and require adult supervision in all other areas with an adult to child ratio of 1:4.
  • Individuals 12 - 18 years involved in organised events in Kings Park require adult supervision with an adult to youth ratio of 1:10.

Animals

  • No animals apart from dogs are permitted in Kings Park and Botanic Garden.
  • Dogs are permitted in certain areas of Kings Park provided they are on a leash no longer than two metres.
  • Dogs are not permitted within 10 m of any playground area, on the elevated section of the Lotterywest Federation Walkway, inside Rio Tinto Naturescape Kings Park, and at the Kings Park Festival, Australia Day, Anzac Day and summer events. Service dogs are excepted.
  • Dog owners must clean up after their animal and have their own deposit bags as they are not provided in the park.
  • Please do not feed the wildlife.

Infringements

BGPA may issue infringements for any breaches of the Regulations and penalties will apply.

In the case of booked events / functions, the infringement will be issued to the event organiser. If you have received an infringement from BGPA, please refer to the Infringements section for more information.

Forrest Drive closure

A section of Forrest Drive will be closed between Wednesday 30 October and Thursday 31 October 2019, due to scheduled tree works.

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Delegates have a blooming good time

Delegates from across Australia recently descended on the historic City of Albany for the 2019 ANPSA Conference ‘Blooming Biodiversity’ supported by Kings Park and Botanic Garden.

Wild about flowers: another successful Kings Park Festival

We are celebrating yet another successful September with the conclusion of the 2019 Kings Park Festival.

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